When you’re running a small business, every dollar—and every decision—counts. One area many businesses overlook is office equipment, especially copiers. While it might seem simple to purchase a copier outright, more and more small businesses are turning to copier leasing as a smarter, more flexible solution.
In this article, we’ll break down why copier leasing for small business is often the better choice and how it can help you save money, stay current with technology, and keep your operations running smoothly.
What Is Copier Leasing?
Copier leasing is a service that allows businesses to rent a copier or multifunction printer (MFP) for a set monthly fee over a specific contract period—typically 36, 48, or 60 months. Instead of paying a large upfront cost, you spread payments out over time and often receive additional services like maintenance, support, and automatic upgrades.
At the end of the lease, you typically have options: renew, upgrade to a newer model, or buy the equipment at a reduced cost.
The Benefits of Copier Leasing for Small Business
1. Lower Upfront Costs
Buying a commercial-grade copier can cost thousands of dollars. Leasing eliminates the need for a large upfront investment, freeing up capital for other areas of your business like marketing, staffing, or inventory.
2. Access to the Latest Technology
Technology evolves quickly. Leasing gives you access to newer, faster, more efficient machines without the hassle of reselling outdated equipment. You’re never stuck with a copier that can’t keep up with your business needs.
3. Maintenance and Support Included
Copier issues can grind your office to a halt. With leasing, most contracts include regular maintenance and on-call support. That means fewer disruptions, quicker fixes, and no surprise repair bills.
4. Tax Advantages
Lease payments are often considered a business operating expense, making them tax-deductible. Consult your accountant, but in many cases, this provides a valuable financial benefit over purchasing equipment outright.
5. Scalability and Flexibility
Whether you’re growing or streamlining operations, leasing lets you adjust your equipment to match your current needs. You can easily upgrade to a larger model or add new features as your business evolves.
Debunking Common Copier Leasing Myths
“Leasing costs more in the long run.”
Not necessarily. When you factor in repairs, maintenance, and depreciation, leasing is often comparable—and sometimes more affordable—than buying.
“You don’t actually own the equipment.”
True, but that’s also a benefit. Ownership means you’re stuck with outdated hardware and responsible for every breakdown. Leasing provides freedom and support without long-term baggage.
How to Choose the Right Copier Lease
When selecting a copier lease, consider:
- Print volume: How many pages does your team print each month?
- Color vs. black & white: Color printing typically costs more.
- Multifunction needs: Do you need scanning, faxing, or email integration?
- Service terms: Make sure support and maintenance are included.
- Upgrade flexibility: Choose a lease with options to upgrade early.
Need help evaluating these factors? That’s where we come in.
Why Work with Advanced Business Concepts
At Advanced Business Concepts, we specialize in providing copier leasing solutions tailored to small business needs. We offer:
- Flexible lease terms
- Competitive rates
- Local support and service
- Cutting-edge equipment options
- Personalized guidance based on your business size and usage
Whether you’re a one-person operation or a growing office with multiple departments, we’ll help you find the perfect copier solution without overspending
